Application Information (FAQ)
Application process for non-academic and academic staff positions
How do I apply?
Please apply online using our job platform by the application deadline stated in the job advertisements.
(1) Your registration
A registration is required for your first application to the University of Graz. Following a direct application in response to a job advertisement, you will receive confirmation of your successful registration by email after entering the required data. A password will be allocated so you can protect your applicant profile* and then you can complete all associated settings.
*Please note that you can manage your data and application documents and keep these up-to-date independently in your applicant profile. You can take or update your data from your application profile directly if you wish to apply for one of our advertisements again: this will automatically save you time in your application process.
Confirmation of your application
You will receive a confirmation email from us once you have submitted all the mandatory application documents and sent your application.
Please send us your cover letter, your complete and up-to-date CV as well as other required application documents, which are listed additionally in the corresponding job advertisement (see online form under “Apply now”).
Size of the application documents transmitted
Please note that documents can be uploaded up to a maximum of 20 MB. Our application management system supports the following file types: doc, docx, pdf, rtf, txt, htm, html, png, jpeg, jpg, bmp, xls, xlsx, ppt, pptx, zip, odt, although we prefer documents primarily in pdf format.
How does the selection process work?
After reviewing and examining your application documents, the individual responsible for the job advertisement will contact you as soon as possible to inform you of the next steps. Interviews as well as any tests are decentralized by the respective department responsible for the position. Applications as well as test results are treated in strict confidence.
Every open position to be filled is officially advertised on the basis of the regulations of the Universities Act 2002. Applications must refer specifically to one of these advertised positions.
The University of Graz is striving to increase the percentage of women employed at the university and therefore expressly invites qualified women to apply.
Priority is given to equally qualified women. The following applies here: If there are female applicants, who are as well qualified for the desired position as the best qualified male applicant, these applicants are to be given priority until the percentage of women is at least 50% of all permanent positions in the respective job categories at the university.
If there are not any women applicants, the advertisement might have to be repeated under certain circumstances. This leads to an extension of the selection process. Applications submitted as part of the first advertisement continue to be taken into consideration in the selection process.
Travel expenses that arise in connection with the selection process are not reimbursed by the University of Graz.
Applicants with proof of COVID vaccination will be given preference in cases of equal professional suitability. Exceptions are cases in which the non-use of a COVID vaccination is demonstrably medically indicated.
In this context, COVID vaccination is considered to be vaccination in the sense of the 3G rule, i.e. immunization with an EMA-approved vaccine within the relevant validity period. For more information on the validity of vaccination certificates, please visit: https://gruenerpass.gv.at/geimpft/.
Restrictions on fixed-term employment pursuant to § 109 UG (university act)
§ Section 109 UG (university act) restricts the possibility of concluding fixed-term employment contracts with the university. Specifically, members of the academic university staff may, pursuant to § 109 para. 2 UG
- within the framework of a maximum of three fixed-term contracts
- for a total duration of max. eight years
in fixed-term employment contracts. However, the following shall not be taken into account in this context pursuant to § 109 para 7 UG (university act)
- periods of employment as a student employee and
- periods of employment which included the completion of a doctoral program of up to four years.
Special provisions apply in this context to substitutes
, to employment relationships established primarily for the implementation of third-party funding or research projects
, and to employees used exclusively for teaching (lecturers)
How is the position advertised?
Job advertisements are published in our job platform as well as in the newsletter (Mitteilungsblatt) of the University of Graz. The newsletter appears every Wednesday on the homepage of the University of Graz. If necessary, they are also advertised in daily newspapers, professional journals or online media.
Applicants have at least 3 weeks to submit their applications.